1. Introduction

Welcome to Too Good To Throw Market. We are committed to protecting the privacy of our stallholders and visitors. This privacy policy informs you how we look after your personal data when you visit toogoodtothrowmarket.co.uk, book a stall at our markets, or join our community mailing list, and outlines your privacy rights under the UK General Data Protection Regulation (UK GDPR).

2. Data Controller

Leeann Lennon (trading as Too Good To Throw Market) is the data controller and is responsible for your personal data.

• Key Contact: Leeann Lennon

• Email: hello@toogoodtothrowmarket.co.uk

• Address: Physical correspondence address available on request to the email above.

• Phone: Available on request to the email above.

3. The Data We Collect & Lawful Basis

We collect and process personal data under the following legal bases:

• Identity & Contact Data: (Names, emails, phone numbers). Processed to perform a Contract (managing stall bookings and event logistics).

• Business/Stall Data: Information regarding your business name, the types of goods you sell, and your social media handles. Processed under Legitimate Interests to promote the market and ensure a diverse range of stalls.

• Marketing Data: (Names and emails). Processed based on your Consent when you sign up for market alerts or newsletter updates.

• Technical Data: (IP addresses, cookies). Processed based on Legitimate Interests to secure and improve our website.

4. How We Use Your Data

• To manage stall applications, bookings, and payments for upcoming market dates.

• To coordinate event logistics with venue owners and local authorities.

• To promote your stall on our social media platforms and website to drive footfall to the event.

• To notify you of future market dates and early-bird booking opportunities.

5. Hosting & Data Residency

Our website is supported by managed infrastructure provided by Cloudways Ltd. (a DigitalOcean company).

• Data Location: All website data and contact form submissions are stored on secure servers located in London, United Kingdom.

• Security: We utilise SSL encryption (HTTPS) to secure all data transmitted between your browser and our server.

6. Third-Party Sharing

We do not sell your data. We share necessary data only with:

• Venue Partners: Sharing stallholder lists with venues (e.g., community halls or leisure centres) when required for health and safety or fire regulations.

• Payment Processors: Secure third-party platforms used to process stall fees and booking deposits.

• Marketing Tools: If you opt-in to our newsletter, your data may be processed via an email marketing platform (e.g., Mailchimp) bound by GDPR compliance.

7. Data Retention

• Stallholder Records: We retain booking records for 6 years to comply with UK tax and business record-keeping requirements.

• Inquiries: Data from website contact forms is kept for 12 months if no booking is made.

• Marketing: We retain your contact details for marketing purposes until you withdraw your consent (unsubscribe).

8. Your Legal Rights

Under UK GDPR, you have the right to Access, Correction, Erasure, Data Portability, and to Withdraw Consent. To exercise these rights, please contact Leeann Lennon at hello@toogoodtothrowmarket.co.uk.

9. Complaints

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

• Helpline: 0303 123 1113

• Website: www.ico.org.uk